We create custom designs that are not just fitting for your story, but a Cinderella one in a kind fit.

Our services include:

• ✨ Custom cover design (e-book, paperback, hardcover, dustjacket, audiobook)
• 📖 Interior layout & formatting (illustrated, professional, and ready to publish)
• 🎨 Illustrations and book extras (chapter art, icons, scene breaks, etc.)
• 🌙 Promo add-ons (3D mock-ups, social banners, bookmarks, etc.)

Everything is tailored to your story, so that no two designs are exactly the same.

We treat your work like a precious secret — and it stays between us. Your manuscript, plot twists, and character notes will never be shared without your written permission.

Likewise, your cover and interior designs will not be posted, previewed, or shared publicly by Rubre Art until you’ve revealed them first on your own platforms or until the release date of your novel — unless you specifically request a sneak peek to build early buzz.

This is your story, and I respect your timeline. Your work is always safe here.

We’re excited to start crafting your book’s visual story! To keep things smooth and fair for everyone, here’s how our booking and payment process works:

• To secure your project, a 50% deposit is required. This is non-refundable, as it reserves our time and creative energy.
• The final 50% is due before we send your completed files.
• Payments can be made by bank transfer or PayPal (note: PayPal includes a 5% fee).
• All pricing is exclusive of 21% VAT, which is added where applicable.
• Payment is due within 30 days of invoicing unless otherwise arranged.

If we discussed alternative arrangements, we’ll of course stick to those.

This is a partnership where your story and vision are at the heart of everything we create together. To keep our collaboration running smoothly and on schedule, we’ll need your active involvement and timely responses throughout the process. Here’s how you can help make the magic happen:

• Provide clear direction, inspiration, and materials (title, blurb, manuscript, etc.)
  • For interior formatting it is done by filling in the following form: https://form.jotform.com/232476076802357 & by providing a manuscript that follows the following guidelines: https://tr.ee/DUoy1dRHpi
  • For cover design it is done by filling in the following form: https://form.jotform.com/232343261759357
• Respond to feedback requests promptly (usually within 3 business days) to keep your project moving forward without delays.
• Communicate clearly and in detail. We want to create exactly what you envision, and knowing your thoughts helps us get there.
• Carefully review all drafts before giving your final approval to ensure everything is just right.

Timely collaboration is essential. If materials or feedback are delayed beyond agreed timeframes, it may push back deadlines. In some cases, extended delays or very slow responses could lead to additional fees to cover rescheduling, priority shifts, or holding your project in our workflow. Rest assured, we will always communicate clearly if this applies, and no changes to costs or timelines will happen without your knowledge.

Keeping our schedule on track: To make sure every project runs smoothly, we ask that materials, briefs, or approvals are delivered on time. If there’s a delay of more than 7 calendar days, a 25% rescheduling fee may apply. For delays over 14 calendar days, a 50% rescheduling fee may be applied, as we can no longer hold the original time slot. This helps us balance our schedule and ensures everyone gets the attention their project deserves. By proceeding with a booking, you’re acknowledging and agreeing to these terms.

Missing or late input can cause delays, which we want to avoid for the benefit of both you and us!

Time is one of the most valuable things you have during the publishing process, and we treat it that way. Every project is a creative collaboration, and here’s what you can typically expect over a 3-week timeline (though timing may vary depending on project complexity and feedback speed).

Interior Formatting

• Week 1 – Concepts & Foundation
  • We create 3 unique illustrated mock-ups tailored to your story.
  • This phase sets the tone for the rest of the project. Any major layout or style changes should be requested here.
• Week 2 – Design & Development
  • We finalize the chosen mock-up and begin filling the pages with your amazing story.
  • This is where your manuscript truly becomes a book. The professional formatting will make it so that it can proudly stand in any bookshop.
  • You’ll receive a full draft to review and flag any final edits.
• Week 3 – Final Revisions & Delivery
  • We apply your final feedback and prepare the print-ready PDF.
  • Once approved, we generate the eBook version, which you’ll also have a chance to review.

Cover Design

• Week 1 – Concepts & Direction
  • We design 3 cover mock-ups, exploring layout, typography, and base illustration concepts, based upon your briefing.
  • This stage is all about establishing a strong visual direction. Major revisions should happen here.
• Week 2 – Illustration & Color
  • We refine the illustration, based upon your feedback, and start applying the first colours for you to review.
  • Your feedback will be key here, for you are the one who knows your story best after all.
• Week 3 – Final Wrap & Delivery
  • We complete the full cover wrap (front, spine, back) and prepare the print-ready PDFs, as well as the promised illustration files.
  • If you’ve requested any promotional materials, they’ll be created during this final stage as well.

Each project is different, but this should hopefully give you an idea of what to expect when collaborating with me. If you have any questions along the way, I’m always just one email away.

Note: Timelines depend on timely feedback and materials — see ‘Your Role in the Collaboration’ for details.

We want you to love your design, and revisions are part of that journey. However, to keep projects on track and fair to all clients, here’s how revisions and additional changes are handled:

• Your package includes a set number of revision rounds:
  • Cover packages include 3 initial concepts and 3 rounds of revision.
  • Interior formatting includes 3 layout concepts and 3 revision rounds.
• Need more tweaks? No problem — small revision rounds are available:
  • A small round includes up to 10 minor changes (typos, word or punctuation changes, or similar edits) for $50.00 | €42,50 (excl. VAT).
  • For more than 10 changes, each additional change is $2.50 | €2,15 (excl. VAT).
• Alternatively, revisions can be charged by the hour at $72.50 | €60,00 (excl. VAT), with a minimum charge of $50.00 | €42,50, or a fixed fee we agree on beforehand.
• Major revisions that change the original brief or significantly alter an approved concept may require a new quote.
• Once you’ve given final approval and the project is marked as complete, any further changes will be treated as additional work and billed accordingly.

We’ll always discuss extra costs with you before proceeding, so you’re in control.

We get it — sometimes the vision for your book evolves mid-flight. But if your trim size, page count, spine width, or format (e.g., switching from paperback to hardcover or adding a dust jacket) changes after we’ve begun the design process, this often means extra layout work and file adjustments.

In that case, additional costs will apply:

• Pricing starts at $50.00 | €42,50 (excl. VAT) for minor changes
• More involved adjustments are billed at $60.00 | €50,00 per hour, depending on complexity
• We’ll always give you a heads-up and confirm the price before continuing

Keeping the specs consistent from the start helps the process flow smoothly — but we’re here to support you if things shift.

Every design we create is made with care, and part of honouring that work means setting clear, respectful boundaries around how it’s used. Below is a simple guide to what rights come with your project, and where a new license or conversation might be needed.

• All work remains the property of Rubre Art until payment is received in full.
• Once paid, you’re granted a license to use the final designs for book publication and non-commercial promotion.
• You may not resell, heavily modify, or use the artwork outside its intended context (e.g., on merchandise or unrelated products) without the appropriate license or written permission.

We may showcase your final designs (after your book’s release) on our portfolio or Instagram, unless you ask us not to. No spoilers, no early reveals, promise.

If you request additional deliverables or changes beyond the original scope (like bonus social graphics, format conversions, or genre pivots), these will be quoted separately or billed hourly. We’ll always let you know before applying extra charges.

At Rubre Art, every book is unique, and so is the license that comes with your cover and interior design. We want you to feel confident about where and how your designs are used, so here’s a simple breakdown of your options.

Included in Your Package: Publishing License
This is the standard license included with all projects. Perfect for authors publishing in print and digital.

• Licensed exclusively to you, the client. Not transferable to third parties (e.g. foreign publishers, book boxes, or bookish shops).
• The design is tied to one specific title and may not be reused for sequels or other projects without a new license.
• You’re free to publish in both print and digital formats.
• You may use the design for non-commercial promotion (e.g. social media, bookmarks, your author website).
• This license does not include resale, merchandise, or foreign language editions.
• Cost: Included at no extra charge.

Commercial License (+50% of the base and illustration price)
For authors who want to go beyond books. Think merch, rewards, bundles, and more.

• Covers and interiors can be used for commercial purposes, including Patreon rewards, book boxes, merchandise, and more.
• Interior illustrations will be delivered as separate files, so you can easily reuse them in both promotional and commercial content.
• This license applies only to the licensed title and does not include rights for foreign language editions or other books in the series.

Extended License (+100% of the base and illustration price)
Everything in the commercial license, plus global reach.

• Grants exclusive worldwide rights to your designs, including all editions and formats.
• Includes use for foreign language editions, special print runs, other books in the series and merchandise.
• Best suited for authors with expanding international or commercial plans.

Full Copyright Buyout (+200% of the base and illustration price)
For complete ownership and creative freedom.

• You own all rights to your cover and interior design. No limits, no restrictions.
• Rubre Art will not reuse any part of the design elsewhere.

If your publishing plans grow or change, just let us know. We’re here to help you get the right license that fits your story’s next chapter, easy, fair, and friendly.

Note: Any projects completed before the introduction of these terms fall under the standard Publishing License, unless otherwise discussed.

Questions? Just send a message, we’re happy to help.

Whenever possible, we kindly ask that you include a simple credit on your book’s copyright page or acknowledgments section. Something like:

• Cover Design by Mariska Maas, Rubre Art
• Interior Formatting by Mariska Maas, Rubre Art
• Illustrations by Mariska Maas, Rubre Art

Or any clear variation that credits Mariska Maas at Rubre Art as the creator of the relevant design work.

Attribution supports independent creatives and helps connect future authors and readers with the heart behind the design.

If you’d prefer not to include a credit, no problem — just let us know during the project, as alternate arrangements may need to be made.

As part of the creative process, we often develop multiple mock-ups for you to choose from. Any designs that aren’t selected may be:

• Adapted and offered as premade designs to other authors
• Slightly modified to suit different genres, tones, or audiences before resale

We do this for two reasons:

1. To offer affordable, high-quality design options to indie authors who may not be ready for custom work
2. To avoid creating a digital graveyard of unused ideas that still hold creative potential

That said, if a mock-up includes highly specific elements tied to your story, characters, or branding, that version will never be reused or resold. Your unique vision will always be respected.

Your final, approved design remains exclusively yours once the project is complete.

Licensing can feel a bit tricky, but it’s important to understand the fine print behind the beautiful designs. Here’s a quick guide to some of the less obvious parts — so you know exactly what you’re getting and what to watch out for.

📸 Stock Images

Some covers include licensed stock photography. We handle securing the legal usage rights for your book and promotional materials.

If your book sells over 500,000 copies, please let us know. At that point, an additional license may be required, and we’ll communicate the costs and next steps with you.

🔠 Fonts

We use beautiful, professional fonts licensed specifically for your final designs. While you don’t need to worry about font functionality in your files, you can’t reuse the fonts elsewhere unless you purchase your own license.

If you would like to buy the specific font license, send me a message, and I’ll provide you with a link, where you can purchase it.

✨ Your Own Assets

If you provide your own assets (such as logos, taglines, or custom illustrations), please make sure you have the rights to use them. We’re not liable for copyright issues stemming from client-supplied content.

If anything ever feels unclear, or your publishing plans change and you need a different kind of license, just reach out. We’re here to help make sure your beautiful book has the rights it needs, hassle-free and with care.

All work created by Rubre Art is human-made and thoughtfully crafted by hand and heart. We do not use AI-generated artwork or layouts in your deliverables. Your stories deserve a custom creative design that matches it perfectly, not automation.

We know life can throw curveballs, and we’re here to work with you as best we can. Here’s the framework we follow to keep things fair and smooth:

• The 50% deposit is non-refundable. This helps us commit time and resources just for you.
• If no deposit was requested at the time of booking and the project is cancelled within 14 days of the start or during the reserved slot, a cancellation fee of 50% of the original quote will still apply. This covers the time already set aside for your project, which prevents us from taking on other work.
• To keep your project flowing, please have all your files and materials ready at the start of your booking slot. If they come in late or are missing, extra costs may be added to cover any schedule changes or extra work needed.
• If a delay wasn’t shared with us ahead of time, we might need to cancel the project or reschedule to avoid blocking our schedule unfairly.
• If your project needs to pause and then restarts later, pricing will be updated to match the new timeline and availability. Keeping things transparent and fair.
• That said, if you know a delay might be coming, just let us know as early as you can. We’re always happy to think along with you and explore other solutions. Ones that won’t automatically mean losing your deposit.

Thanks for understanding. We’re excited to create something wonderful together, and this helps us make sure your project gets the care and attention it deserves.

Once you’ve given final approval, the project is marked complete, and the final payment has been received, Rubre Art is no longer responsible for any errors, typos, or design issues that may appear in your published book.

We always pour care and precision into every detail, but after sign-off, any further changes or corrections will be considered additional work and may be billed accordingly.

Please take the time to review all files carefully before giving your final okay — it helps avoid surprises and keeps everything running smoothly.

While Mariska does her absolute best to deliver perfect, print-ready results, she’s also only human. The final responsibility for checking files before printing lies with you as the author, publisher or book box. Your story deserves that final look of love.

If something outside our control (illness, power cuts, floods, etc.) delays your project, we’ll let you know immediately and work out a new timeline. No stress, just honesty.

Thanks so much for your understanding, your patience means the world, and allows space for the best possible creative work to happen.

Once your project is complete, your files will be delivered in formats that are easy to use and ready to go — whether you’re hitting “publish” or sending things off to print.

• Final files will be delivered in standard, ready-to-use formats (such as PDF, JPG, EPUB, etc.)
• Editable source files (like PSD or INDD) aren’t included unless we’ve agreed on that in advance — but feel free to ask if you think you might need them

All final files are yours to keep and use as outlined in your license. And don’t worry — I safely archive your files for at least 24 months, just in case you ever need a re-send.

We truly hope you never need this section — but just in case:

• These terms are governed by the laws of The Netherlands
• Any disputes will be settled first through kind conversation. If needed, they’ll be handled by the courts of Eindhoven

We may adjust these terms occasionally to reflect changes in our services or legal obligations. The latest version will always be available on www.rubreart.com/terms-and-conditions/ . Continued use of our services implies you’re on board with the most recent version.